Over 30 years, we’ve built our practice and our reputation as a creative, professional and service-oriented team. As custodians of that tradition, our people have been selected expressly for their skills, passion, tenacity and ambition. We’re proud of our reputation as a great employer and believe in providing the opportunity, resources and support for you to grow with us.

Many people have found their career paths at Hayball over the years, and you can too.

Current Opportunities

Submissions and Marketing Coordinator (full-time)


New opportunity for an experienced Submissions and Marketing Coordinator to join our growing national Marketing and Communications team based in our Melbourne studio. You will work closely with the firm’s senior leadership and national marcomms team. This role is fast-paced and requires the successful candidate to be proactive, self-directed and equally comfortable working autonomously and collaboratively. Salary commensurate with experience.

Key Responsibilities:
• Lead the coordination and production of bids, tenders, and submissions documents in Melbourne and assist with Sydney and Brisbane opportunities.
• Monitor, and update a register of new project opportunities upcoming deadlines and help maintain database on prospective opportunities, projects and people, and key contact details for our clients and collaborators
• Assist with ad hoc graphic requests such as internal/external presentations, diagrams etc.
• Manage and update marketing materials as needed

Skills and Experience:
• Advanced level of InDesign and proficiency in Adobe CS
• Tertiary qualification in Business, Marketing, Communications or Graphic Design
• Minimum of 3-5 years in a communications, marketing or submissions role
• Experience within the architecture or related discipline e.g., construction, engineering, property development etc. is desirable
• Strong time management and organisational skills
• Interest in a long-term career in submission/ proposals/ bid management in the design industry
• Eligibility to work in Australia

Preferred Skills:
• Agile: Adaptability is a must. Developing submissions is not always a straight-forward process and we need to be amendable to our clients and extended project team while adhering to strict deadlines
• Self-starter and confident: Be confident in your abilities to manage the engagement of a wide group of project collaborators as well as senior leadership
• Excellent communication skills: Ability to write, verbalise and visually communicate the benefits of working with Hayball and convey our value proposition
• Interested and engaged: Brings a ‘can-do’ attitude and flair to the role

Benefits & Culture:
• Join a supportive and dynamic team in an inclusive environment
• Mentoring and professional development program
• Flexible working options
• Wellbeing: weekly morning tea, fresh fruit, and flu vaccinations
• Social and inclusive work culture: annual ski trip, ‘friendly’ drawing, and photography competitions, Archisoccer, weekly Friday night drinks, Bake-offs and BBQs

Email your application to Fiona Staindl at

Submissions & Marketing Assistant (full-time)


We’re searching for a submissions and marketing assistant to join our Brisbane studio. You will assist with bid coordination, create and maintain marketing material and provide firmwide support. To be successful in the role, you will be a self-starter and keen to develop a career in the architecture and design industry. Salary commensurate with experience.

As Hayball continues to expand geographically and diversify its services, we are appointing strategic positions to advance future growth. This position will include varied marketing and communications duties, from assisting with bid documentation and proposals to creating award submissions.

Key Responsibilities:
• Coordination and production of bids, tenders, and submissions documents
• Support the bids team in other studios by assembling bid documents and proposals when needed
• Monitor Tenderlink and track opportunities
• Assist with graphic design and marketing collateral preparation.
• Prepare presentations for new business initiatives.
• Assist in producing impromptu brochures and design documents.
• Assist with maintaining the library of marketing collateral.
• Assist with maintaining the project and image database.
• Assist with other marcomms activities including social media content, awards submissions, maintaining databases for speaking engagements, media etc.

Skills & Experience:
• Intermediate level of InDesign and Adobe CS.
• Qualification in graphic design, marketing, or relevant discipline.
• 1-3 years’ experience.
• Proficient in MS Office.
• Efficient, excellent attention to detail and strong communication skills.
• Previous experience preparing bids, tenders or with RFP writing is an advantage.
• Thrive in a fast-paced and deadline-driven environment.

Benefits & Culture:
• Join a supportive and dynamic team in an inclusive environment
• Mentoring and professional development program
• Flexible working options
• Wellbeing: weekly morning tea, fresh fruit, and flu vaccinations
• Social and inclusive work culture: annual ski trip, ‘friendly’ drawing and photography competitions, weekly Friday night drinks, Bake-offs, and BBQs.

Email your application to Fiona Staindl at


Working at Hayball

Social Culture

Hayball has grown considerably in recent years, but we continue to strive for an inclusive, connected and engaging workplace within each office and nationally. We want to ensure that individuals feel part of the team and encourage this by creating regular opportunities for everyone to connect in a social and professional exchange.

While events and activities differ across the Hayball studios, there are plenty of opportunities for you to connect with some of the friendliest colleagues you’ll ever have.

Just some of the things that keep us socially active throughout the year:

  • Monday morning tea
  • Annual Christmas Party
  • Friday team lunch
  • Big Cake Bake
  • Sleep at the G
  • Annual Family Day
  • Soup Kitchen Fundraiser
  • Craft Market
  • …and of course, the all-important Hayball archi-soccer team!

Professional Development

As part of an ongoing commitment to professional development, Hayball runs a range of initiatives to ensure everyone has an opportunity to develop their skills and stay up-to-date with the latest industry innovations.

Here’s what we’re currently running:

PMP Program: Graduates working towards registration are supported through the PMP “Practice Makes Perfect” program, which cultivates best practice for their career.

Connect Sessions: This is a fortnightly, informal information session that takes place over drinks and nibbles. With a range of internal and external presenters, these 1 hour presentations are great for connecting with your colleagues.

Design Matters: Recently revived and back by popular demand, Design Matters is a monthly forum that stimulates lively discussion and debate around an esoteric architectural hypothesis.

Architectural Film Night: Each month we inspire conversation and connection by screening a documentary focused film in which “architecture as a character is examined”.

Senior Project Leader Forum: Hayball is about sharing knowledge and ideas. Most often, this is spread across vastly different projects. Our Project Leaders come together on a monthly basis to exchange, touch base and share their insights with each other.

Red Book Talks: Each quarter, the firm gathers to enjoy anecdotal reviews of a pair of projects that are typologically related, one completed and one currently ‘on the boards’. Learned lessons are shared, outputs (good and bad) are reviewed and the accumulated knowledge of important projects is disseminated to the entire team.

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